Special Event Manager

The Capitol Center for the Arts seeks a full-time Special Event Manager to join its team. This is an opportunity to work in the exciting theater and live events world, creating memorable events for our community clients across different industries.

 

Reporting to the Executive Director of the Capitol Center for the Arts (CCA), the Special Events Manager oversees the planning and execution of scheduled events, including pre-event preparation, guest services, client relations, and coordinating with other venue staff to ensure the smooth operation of events.  This includes organizing and coordinating security, event staff, bar/catering operations, and providing customer service to guests in attendance.  

 

Roles & Responsibilities:  

• Works with the Executive Director to develop a plan that increases the organization's rental and event business as part of their overall revenue
• Manages facility rentals at CCA venues by coordinating with prospective internal and external clients to engage initial consultations and tours, deliver rental quotes, administer contracts and invoices, organize staffing, security, and vendor needs, manage, and execute performances/events, and complete financial settlements 
• Advance rental client’s needs for events – responsible for managing and fulfilling non-technical needs such as catering, ordering supplies, room usage, setups, and other needs as required 
• Works in partnership with the Event Associate across both of CCA venues coordinating, prioritizing, and delegating event tasks
• Coordinate event staffing needs and production requirements with the appropriate departments 
• Attend tradeshows, sales, and booking events representing and promoting the CCA venues
• Work in concert with the FOH Operations Managers on weekly supply orders, staffing needs, and beverage orders for upcoming events
• Communicate with the Accounting Department on A/R ageing reports and follow-up with clients on outstanding invoices
• Works with the Facilities Director to maintain standards for code inspections and business licensing
• Use best efforts to minimize event costs and drive rental revenue while delivering a first-class experience for the guests

 

Desired Qualifications:  

• Must have excellent organizational skills and attention to detail
• Excellent written and verbal communication and people skills 
• An associate degree or higher, and at least three years of management and supervisory experience in either theater/performing arts, restaurant, or hospitality field, or other related management experience 
• Experience providing direction and supervision to staff, with direct report responsibility 
• Enthusiasm for creating exquisite guest and client experiences 
• Exceptional real-time problem-solving skills; keeping calm under pressure 

 

Must be able to work extended shifts (12 hours), stand and move for extended periods of time (including going up or down stairs or elevator), lift 50+ pounds, as well as the ability to use a computer.  

 

Schedule: varied shifts, evening and weekend availability a must.

The Capitol Center for the Arts is committed to equity, diversity and inclusion throughout our organization and all aspects of our work, recognizing this commitment as essential to realizing our mission. Our commitment to DEI fosters a culture where team members can truly belong, contribute, and grow. We believe in everyone’s value and encourage applications from people of any age, gender identity, sexual orientation, race, ethnicity, religion, disability, veteran status, and any other characteristic or identity.